It doesn’t take many events to generate a lot of emails. Even running one event can be enough to fill your inbox.
In order to arrange the event in the first place, you’ve got emails going back and forth with venues, suppliers and colleagues making arrangements.
You then have to confirm who you need to invite. You exchange emails with the relevant colleagues, who all reply at different times. Inevitably, there are a few who leave it right to the last minute and send unrealistic requests. You reply to them and get yet more emails in response.
Eventually, you manage to create a proposed guest list, so you email out ticket allocations to colleagues and event invitations to the guests. Follow up emails are sent to get confirmation. You send some emails to confirm dietary requirements. Then emails to provide further information to guests. And a few more to make sure your colleagues are kept up to date.
Your inbox is spinning all the while, as replies and questions come in. It isn’t easy for anyone to keep track of who needs what, who’s coming, who isn’t and what the remaining ticket allocation is.
More than anything, you feel that you’re constantly glued to your laptop and phone. It is increasingly challenging to come up for air so you can even think about a solution.