As your event and sponsorship programme grows, so does the team you need to run those events with you. There’s more to do than you can do alone and your new team members are using your spreadsheets and creating some of their own to keep track of everything.
Emails from colleagues about the events; about tickets; about their contacts’ dietary requirements and with questions about the events are flooding in.
And then, inevitably, there’s that awkward Thursday morning before the next big event (because things always go wrong the day before the most important events), where nobody is 100% certain that the spreadsheet is up-to-date.
Do you know exactly who is coming? Can you be sure everyone has received up-to-date information? Do you know what they want to eat?
So, Thursday afternoon is spent going back through emails in a panic. You cross-reference the list of attendees with the email confirmations you’ve received and, just to be sure nobody has been missed, you contact everyone again with the event details.
It’s exhausting, it’s time-consuming and it’s beginning to feel very much out of control.
Spreadsheets are no longer the answer, but what is?